Types of Student Data Collected by World Compass Academy

While the majority of data collected by World Compass Academy is for serving regulatory requirements from a federal agency or state regulatory agency, some student data may serve operational needs local to the district such as emergency communications with families, facilitating transportation, providing certain services to students, facilitating formative assessments, etc.

Student data is highly regulated by multiple federal and state laws including FERPA, COPPA and HB 16-1423, and is maintained per records retention policies of the district. Within district systems access to this data is defined and restricted by staff role, and system users are required to log-in through secure channels to access such data.

TYPE OF DATA	DATA COLLECTED ADDITIONAL TO CDE REQUIREMENTS	WHAT NEEDS DOES THE DATA SERVE?	WHO PROVIDES OR COLLECTS DATA & HOW OFTEN
STUDENT DEMOGRAPHIC	- Enrollment history - Previous academic services - Immigrant status - Student number (local District student identifier, not SSN)	- State and federal funding - Compliance - Safety - Student services - Notifications - Academic achievement - Assessment	- Parent-provided at enrollment - Annual updates - Ongoing
STUDENT ATTENDANCE	- Attendance contracts - Notes - Attendance grouping	- State funding - Compliance - Student engagement & retention	- Teacher and office staff - Daily
STUDENT HEALTH	- Health concerns - Medical conditions - Health office visits - Insurance - Medicaid - Well-child care - Lifestyle - Birth history - Developmental history	- Student safety - Student services - Health services	- Parent provides data at enrollment - Updated annually or as needed - Health office staff collects annual occurrences
STUDENT ACADEMICS	- Assignments - Schedules - Grades for report cards and permanent records	- Student achievement - Student records	- Teacher - Daily
STUDENT ASSESSMENTS	- NWEA - PARCC/CMAS -AAPPL	- Student achievement - Educator effectiveness - School Performance Framework	- Student - Varied, based on state law and district policy around assessments
STUDENT INTERVENTIONS	- Student academic gaps interventions - Assessments - Observations - Outcomes - Instructional and supplemental services provided. - Notes	- Student engagement/retention - Compliance - State funding - Student achievement - Student services	- Teachers, administrators, and office staff - As necessary
FAMILY DEMOGRAPHIC	- Relationship - Household members - Emergency contacts - Declaration of residence	- Safety - Boundary/school - Placement - Compliance - State and federal funding - Communication	- Parents, at enrollment - Updated annually or as needed
LIBRARY MEDIA	- Library check out - Textbooks - Fines	- School resource tracking - Asset management	- Library staff; collected as necessary - Staff; collected annually
MESSAGING	- Student, staff and parent email communication	Communication (normal and emergency	As per district policies related to communications

FINANCIAL	- Fine/fee assessment - Fine/fee payment	Revenue (for school operations including trips, special offerings, etc.)	- Office staff and parents - Ongoing
ONLINE CURRICULUM	- Student Number (not SSN) - Student Name - Student DOB - Class ID - Course ID - Teacher ID	Teaching and learning	- Teacher - At time of sign-up in online curriculum
SCHOOL OF CHOICE RECORDS	Primary residence and mailing address	Open enrollment	Registrar and principal